Every statement worked out to the cent
Thousands of report lines to match to the right contracts, advances to follow from one period to the next, shared tracks: Labelmate does this with a tested engine that gives the same result every time. The AI never touches it.
What it works out
Everything your contracts say
For each artist, Labelmate applies the contract's rate to net receipts, deducts the advance and recoupable costs, and carries the balance to the next period. Amounts are kept in whole cents.
- A rate per contract, an advance, recoupable costs
- A contract shared between several people, with their shares
- A producer's points, paid by the label or out of the artist's share
- Reports in a foreign currency, at the rate you set
How it works
From the report to the amount payable
- 1
You import the report
The file exactly as your distributor sends it, as CSV, Excel or ZIP. Labelmate shows what it understood, column by column, before you save.
- 2
Each line finds its track
Lines are matched to tracks by their ISRC, then to contracts. A line no contract covers is flagged, never paid at random.
- 3
The checks pass
Before issuing, Labelmate checks that each report's total matches the file's own, that nothing is counted twice, that no line is left unmatched and that no exchange rate is missing.
- 4
Each artist's amount
Royalties, advance recouped, still to recoup, amount payable: one row per artist, each figure tied to the report lines it came from.
Example
A statement in four lines
An artist on an 18% rate, whose $1,500 advance is not recouped yet:
| Step | Amount |
|---|---|
| Net receipts for the half-year | $12,480.00 |
| The artist's royalties, at 18% | $2,246.40 |
| Advance recouped | $1,500.00 |
| Payable to the artist | $746.40 |
A made-up example: 18% of $12,480.00 is $2,246.40, of which $1,500.00 pays back the advance.
Math you can show
Figures you can stand behind
The same result every time
The engine is tested code: same reports, same contracts, same statement, to the cent.
Every figure has its source
An amount points to the exact report lines. When a manager asks where a figure comes from, you show the lines.
An issued period is locked
Once the statements are issued, their figures no longer change.
Questions
Is my distributor supported?
Each distributor has its own report format. The first time Labelmate meets one, it shows the file's columns with its best guess, and you confirm which is which. From then on, that distributor's reports import by themselves. During onboarding, we do it with you, before your first statement.
What about two distributors, in two currencies?
Labelmate takes both. A report in another currency is converted at the rate you set for the period, where the checks ask for it.
An invoice arrives after the statements are issued. What happens?
It counts in the next statement: an issued period no longer changes.
Go further
Understanding advances and recoupmentThe other features
Statements your artists can check
One PDF per artist, the line-by-line detail, sent from your mailbox.
See it in detail
Audit-ready
Every statement's audit pack, a signed history, and your accountant in read-only.
See it in detail
The artist portal
A private, encrypted page per artist: their statements, their advance, their questions.
See it in detail
See it on your own figures
We show you Labelmate with your contracts and your reports, found in your own inbox. The first 10 labels get 50% off year one.
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