We rebuild your last statements with you, from your own contracts and reports. You pay nothing until they match the ones you sent, artist by artist.
For Mac and Windows · In English and French · Onboarding done with you
The current half-year ends December 31. Onboarding takes about two weeks. 10 founding spots left. See how onboarding works
Today
Every six months you download each distributor's report, paste it into last period's spreadsheet, fix the formulas that broke, and check the totals again before you send anything.
The rate, the advance, the costs you can recoup: it's all in a contract signed years ago, somewhere in an inbox or a shared folder. So you go looking for it, one more time.
An artist asks where a figure comes from. If the answer sits in a spreadsheet only one person understands, that conversation gets awkward fast.
The tools you juggle today
ExcelOne formula copied wrong, and the whole statement is wrong.
Google SheetsThe same tabs to rebuild every six months.
NumbersAdvance calculations nobody dares touch any more.
WordEvery statement laid out by hand, artist by artist.
PagesA statement template to duplicate for every artist.
PennylaneCosts to recoup, looked up invoice by invoice in the books.
GmailThe signed contract, lost somewhere in the inbox.
OutlookDistributor reports buried in attachments.
DropboxContract folders nobody keeps up to date.
Google DriveThree versions of the same amendment, and no date.
Apple MailAttachments to dig out, one by one, every six months.
YoutrustContracts signed, then lost in the inbox.
NotionA contract tracker to fill in by hand.
AirtableA catalog copied from reports, row by row.
Google DocsStatements written by hand, twice a year.
OneDriveInvoices to find for every recoupable cost.
iCloud DriveContracts kept in one person's account.
DocusignThe signed envelope, reopened just to check one rate.Already using royalty software?
Compare it with LabelmateFounding labels
Think about what statements cost you today: your evenings, or a bookkeeper's hours, twice a year. An artist who stops trusting the numbers, or an audit you can't answer, costs a lot more.
Founding labels
50% off
year one, for the first 10 labels
Founding spots left: 10 of 10
Four plans by how many artists you pay, billed yearly or monthly, AI included, set out on the Pricing page.
Apply for accessSecurity
Your contracts, emails and figures are kept on the label's computers, encrypted. If you use several computers, the copies our servers pass between them are sealed, so we can't read them, and they're stored in the European Union. If you turn the AI on, the text it reads goes to Claude, Anthropic's AI, without IBANs, card or social security numbers.
Labelmate is run from Belgium, so the GDPR applies to us, and we give its protections to every label, wherever it is. We never sell your data or use it for targeted advertising.
How it starts
About two weeks, once we have your files.
You show us how you do statements today. We look for your contracts in your own inbox, live, and we agree the plan and the dates together.
We connect the label's mailbox with you, set up each distributor's format from your real reports, and go through every contract together: the artist, the rate, the advance, the signing date.
We rebuild your last statements in Labelmate and compare them, artist by artist, with the ones you sent. Every difference is explained in a PDF report.
When it all matches, or you accept every difference, you pay the first year or the first month. If not, you pay nothing. Your next statements then go out from Labelmate, one PDF per artist.
What Labelmate does
Once onboarding is done, this is what you work with, shown here on our sample label.
One PDF per artist, line by line, and every figure traces back to the report it came from, so the artist, or their accountant, can follow it. Once issued, the period is locked: its figures never change.
Each artist gets their own page: their statements, where their advance stands, and a box to ask you questions. It's encrypted, and the key is in the link, so our servers read nothing.
Rates, advances, costs to recoup, balances carried over: a tested engine does the math, never the AI. Every figure points back to the report line it came from.
If you turn it on, the AI reads your contracts and invoices and suggests the rate, the advance, the amount. Each suggestion shows the sentence it came from, and nothing is saved until you accept it.
Connect the label's mailbox: Labelmate spots the distributor reports in it and, if the AI is on, the contracts and invoices too, then offers to file them. No more digging through attachments.
Who makes Labelmate
Built by Tom and Edouard, the team behind vvault, used by 8,100+ producers and artists.
vvault figures as of September 18, 2026, rounded down.
Your contracts
Record contracts usually call for a royalty statement every six months, sent within 60 to 90 days of June 30 and December 31. And for contracts under California law, anyone owed royalties on recordings can have the books of whoever pays them audited, at most once a year.
No. Labelmate reads the label's mailbox from your computer and keeps everything there, encrypted. If you work on several computers, our servers pass sealed copies between them that we can't read; an artist page you publish is sealed the same way. If you turn the AI on, the text it reads goes to Claude, Anthropic's AI, without IBANs, card or social security numbers. During onboarding, our team only sees the files you choose to send us.
No. You can drop your distributors' reports into Labelmate as they arrive, and add each contract by hand. The mailbox only saves you the searching.
It suggests, you decide. Every value is checked against the document's own text, each suggestion shows the sentence it came from, and nothing is saved until someone at the label accepts it. The math never goes through the AI.
Any distributor whose report you can download as CSV, Excel or ZIP. The first time Labelmate sees a distributor's report, you show it once which column holds what, and it reads that distributor's next reports by itself. During onboarding, we do it with you, from your real reports.
Yes. They install Labelmate on their own computer and join the label with twelve words you read to them from yours. Give them read-only access: they see everything and can change nothing.
No. Labelmate calculates and documents what is owed. The payment leaves from your bank, as it does today.
Mac and Windows. Several people at the label can work in it, each on their own computer, with the role you give them.
Four plans by how many artists you pay, billed yearly or monthly, AI included, plus an onboarding fee: it's all on the Pricing page. The first 10 labels get 50% off year one and the onboarding fee waived. And you pay nothing until your last statements, rebuilt with us, match yours to the cent.
Your data is yours, and it's already on your computers. At any time, the Export everything button in Settings copies it all into a folder: the contracts and reports as they arrived, every statement as a PDF, your figures as spreadsheet files (CSV) and the full history of changes. Nothing is held back on our side.
Tom and Edouard, the team behind vvault, the platform thousands of producers and artists use to share their music. Labelmate is a separate product, built only for labels.
Another question? Write to us at contact@getlabelmate.com.
The current half-year ends December 31, and onboarding takes about two weeks. You pay nothing until your last statements, rebuilt with us, match yours to the cent.
Apply for access